Built for modern medical practices
One platform.
One platform.
Every operation.
From lead to after-care.
AktBot replaces 10+ disconnected tools with one AI-powered system designed for clinics, medical tourism operators, and aesthetic practices.
No setup fees
Migration support
14-day trial
144+
Built-in modules
6
User roles ยท RBAC
38s
Avg. response time
3ร
Team productivity
The problem
Your practice runs on disconnected tools
Every tool charges separately. Data doesn't sync. Leads slip through the cracks. Your team wastes hours switching tabs.
Clinic management$50
Workflow automation$73
WhatsApp API$65
Appointment scheduler$160
Email marketing$50
E-signature$400
Treatment plans$300
Invoicing$300
Analytics$99
Driver dispatch$149
Review collection$89
Referral tracking$99
Replace all of them with
AktBot โ starting from $399
Built for healthcare
Everything your practice needs, in one platform
AI-powered automation
Lead scoring, auto follow-ups, treatment plan AI, and a 24/7 patient chatbot โ built directly into your workflows.
Unified WhatsApp inbox
All conversations in one screen. Templates, automations, missed-call follow-ups, broadcast campaigns โ fully integrated.
Smart analytics
Revenue tracking, doctor performance, lead funnel, SLA monitoring, and NPS โ with role-based dashboards.
Driver & logistics
Mobile driver app with privacy-first design. Maps, transfers, hotels, flight tracking โ built for medical tourism.
Inventory & warehouse
Track materials, medications, instruments, and lab supplies. Auto-reorder alerts, supplier integration, batch & expiry tracking.
Finance suite
Invoices, installments, online payments, expenses, commissions, multi-currency โ with AI-powered finance agent.
Enterprise security
Role-based access control, audit logs, PII protection, GDPR-ready, encrypted storage โ protecting patient data by default.
Paperless practice
Replace every paper form, consent, and patient file with secure digital records. E-signatures, cloud storage, GDPR-compliant audit trail.
Your brand, everywhere
Custom logos, colors, and details on every invoice, warranty, treatment plan, consent, and patient message.
Role-based experience
A dashboard tailored to every role
Each person on your team sees exactly what they need โ no clutter, no confusion, no risk of seeing what they shouldn't.
Built by veterans
Not built in a lab.
Not built in a lab.
Built by people who lived the problem.
AktBot wasn't designed by software engineers guessing at healthcare workflows. It was built by clinicians and operators who ran medical practices and medical tourism operations for over a decade.
Every feature solves a real problem we faced โ from missed WhatsApp leads, to forgotten follow-ups, to driver coordination chaos at the airport.
5+
Years managing medical practices
5+
Years in medical tourism operations
10+
Years building healthcare software
1,000+
Patients managed with early versions
Patient journey
12 stages, 7 parties, one platform
From first ad click to long-term after-care โ AktBot orchestrates every step automatically.
01
Lead captureAds / Web
Meta Ads, website forms, and referral links flow into a unified inbox with instant lead scoring.
02
Auto qualificationAI Bot
WhatsApp bot replies in seconds, asks qualifying questions, and routes hot leads to consultants.
03
Consultant outreachConsultant
Consultant sees full lead context, sends pricing, voice notes, brochures โ all from the inbox.
04
Treatment planConsultant
AI generates a treatment plan with pricing, photos, and a personalized payment schedule.
05
Booking & depositFinance
Patient confirms via secure link, pays 50% deposit online, automatic invoice issued.
06
Logistics setupStaff
Hotel booking, airport pickup, driver assignment โ coordinated automatically.
07
Airport pickupDriver
Driver app shows flight info + first name only (privacy-first). Real-time status updates.
08
Clinic consultationDoctor
Doctor reviews medical history, captures photos, updates the treatment plan if needed.
09
Treatment deliveryDoctor
Procedures tracked per tooth/area, lab coordination, automatic warranty issuance.
10
Final paymentFinance
Remaining balance settled, official invoice + warranty certificate auto-sent to patient.
11
Review collectionAI Bot
Smart timing detects happy moments and requests Google + Trustpilot reviews automatically.
12
After-care & retentionAuto
3-month, 6-month, 1-year check-ins. Loyalty rewards. Re-engagement campaigns at the right time.
Coordination
Where teams break down, AktBot keeps everyone in sync
The hidden cost of healthcare operations is the coordination tax โ missed handoffs between teams.
| Department pair | Common problem | Reduced |
|---|---|---|
| Sales โ Clinic | Patient details get lost in handoff | โ82% |
| Clinic โ Lab | Lab not notified on time | โ85% |
| Coordinator โ Drivers | Manual updates, 6-8 messages/trip | โ78% |
| Clinic โ Doctor | Forgotten checks before procedure | โ88% |
| Finance โ All teams | Payment status not visible | โ74% |
| Coordinator โ Hotel | Booking errors, wrong dates | โ71% |
| Aftercare โ Patient | Forgotten follow-ups (1m, 3m, 6m) | โ86% |
| Marketing โ Sales | Bad leads, no feedback loop | โ69% |
Aggregate impact
โ81%
Cross-team issues eliminated
Productivity
Scale from 100 to 1,000 patients
Scale from 100 to 1,000 patients
without hiring more people
Automation replaces repetitive work. Your team focuses on what matters: patient care and conversion.
Without AktBot
For 100-200 patients/month, you need:
Clinic coordination manager$2,000
Patient coordinator$1,200
WhatsApp manager$1,200
Follow-up agent$1,000
Review & after-care officer$900
5 staff members
$6,300/mo
With AktBot
Same 100-200 patients, fully automated:
Operations manager$2,000
Patient coordinator$1,200
WhatsApp manager$0
Follow-up agent$0
Review officer$0
2 staff members
$3,200/mo
Monthly payroll savings
$3,100
$37,200 per year ยท Scale to 500+ patients without adding staff
Risk & compliance
Protect your practice from expensive mistakes
A single missed medical alert or forgotten follow-up can cost more than years of software fees. AktBot watches every detail, automatically.
Critical conditions missed
A diabetic patient skipped a blood-sugar check before extraction. The complication costs $50,000+ in lawsuits.
Auto-alerts on high-risk patients
Forgotten follow-ups
Coordinator forgets a 6-week check-in. Patient turns to a competitor and leaves a 1-star review.
Automated after-care sequence
Pricing errors
Consultant quoted the wrong price for a complex case. Average loss per pricing error: $800.
Pricing governance with approval flow
Lost leads
Slow WhatsApp response โ lead goes cold. Average lost revenue per lead in medical tourism: $2,500.
AI auto-reply in < 30 seconds
Privacy violations
A driver sees patient's medical record. GDPR fines start at โฌ20,000. Reputation damage is priceless.
Role-based access ยท drivers see first name only
No paper trail
When disputes arise, you can't prove what was agreed. Court cases without evidence cost millions.
Full audit log of every action and message
Reviews & referrals
Turn happy patients into your best marketing
Built-in review engine and referral tracking โ fully automated, fully measurable.
Google
M
Maria V.
5 days ago
โ
โ
โ
โ
โ
"Incredible experience from start to finish. The follow-up via WhatsApp was personal and professional. My new smile is amazing!"
Trustpilot
P
Pavel S.
2 weeks ago
โ
โ
โ
โ
โ
"They tracked my flight, picked me up on time, the driver was friendly. Treatment plan was clear with no hidden costs. Highly recommend."
Smart review collection
- AI detects "happy moments" and asks for reviews at the perfect time
- Direct integration with Google Reviews + Trustpilot
- Loyalty points ยท VIP tiers ยท automated rewards
- Referral tracking with automated commission payouts
+35%
Review velocity
+18%
Referral conversions
+27%
Repeat patients
4.8โ
Avg. rating boost
AI built-in
Intelligence at every step
Not bolted-on. Not a chatbot. Real AI woven through the platform.
Lead scoring AI
Every lead automatically scored 0-100 based on engagement patterns, message intent, and historical data.
- Hot leads surfaced first
- Temperature tracking (Hot/Warm/Cool)
- Auto-prioritization for consultants
Patient chatbot
24/7 patient chatbot answers FAQs in 12 languages, books consultations, and hands off to humans when needed.
- Trained on your services & pricing
- Multilingual (EN, AR, RU, FR, TR, ES, +)
- Smart escalation to humans
Treatment plan generator
Doctor selects procedures + photos. AI drafts a full treatment plan with rationale, alternatives, and pricing.
- Personalized to patient history
- Multi-language patient version
- Interactive web version via WhatsApp
Auto follow-ups
AI determines the perfect time and message for each follow-up โ based on patient profile and stage.
- Smart cadence (not annoying spam)
- Personalized message generation
- Stops on patient reply or unsubscribe
Inside the platform
Beautiful patient documents, automatically generated
Every invoice, warranty, treatment plan, and message โ branded, professional, and ready to send.
aktbot clinic
Istanbul, Turkiye ยท contact@aktbotclinic.com
Invoice
INV-2026-0482
Date ยท 28 May 2026
Billed to
Ali Hassan
Dubai, UAE
+971 50 โโโ 4892
ali@hassan.example
+971 50 โโโ 4892
ali@hassan.example
Treatment by
Dr. Mehmet Yฤฑlmaz
Aesthetic Dentistry
Lic. TR-DENT-22841
Treatment date: 26 May 2026
Lic. TR-DENT-22841
Treatment date: 26 May 2026
| Item | Qty | Rate | Amount |
|---|---|---|---|
|
E-max Veneers
Premium ceramic ยท 5-year warranty
|
20 | $400.00 | $8,000.00 |
|
Initial consultation
CBCT scan, smile design preview
|
1 | $150.00 | $150.00 |
|
Digital X-rays
Panoramic + intra-oral
|
1 | $80.00 | $80.00 |
Subtotal$8,230.00
Tax (8%)$658.40
Deposit paid ยท 26 Mayโ$4,444.20
Total due$4,444.20
โ Paid in full ยท 28 May 2026
Certified
CERTIFICATE OF WARRANTY
Quality Guarantee
Issued under AktBot Clinic warranty programme
No. WAR-2026-0482
This certificate is awarded to
Ali Hassan
Procedure
20 ร E-max Veneers
Treatment date
26 May 2026
Treating doctor
Dr. Mehmet Yฤฑlmaz
Lab partner
DentLab Istanbul
5
Years warranty coverage
This warranty covers manufacturing defects, debonding, and structural failure under normal use. Scan the secure QR code to verify authenticity in our patient portal.
VERIFIED
AUTHENTIC
AUTHENTIC
Authorized signature ยท AktBot Clinic Istanbul
Personalized Treatment Plan
Prepared for Ali Hassan ยท Plan #TP-2026-0482
Patient
Ali Hassan
Plan date
22 May 2026
Doctor
Dr. Mehmet Yฤฑlmaz
Valid until
22 Jul 2026
Recommended procedures
E-max Veneers
$8,000
Professional whitening
$280
Digital smile design
Free
Logistics included
โ Airport pickup & drop-off ยท 4-star hotel ยท 5 nights
โ Daily clinic transfers ยท Translator (English)
โ Post-op video calls ยท 5-year warranty certificate
Total all-inclusive
Payment plan available ยท 50% deposit ยท 50% on completion
$8,280
A
AktBot Clinic
online ยท typing...
Hi! I saw your ad on Instagram. How much for Hollywood Smile in Istanbul?
Hi Ali! Welcome to AktBot Clinic AI
Our Hollywood Smile packages start at $400 per veneer, all-inclusive (hotel + transfers + warranty).
Could I send you our brochure with full details?
Our Hollywood Smile packages start at $400 per veneer, all-inclusive (hotel + transfers + warranty).
Could I send you our brochure with full details?
Yes please
๐ Hollywood Smile Package
All-inclusive package ยท $8,280
20 veneers ยท 5 nights hotel ยท transfers ยท warranty
20 veneers ยท 5 nights hotel ยท transfers ยท warranty
๐ฅ Download brochure
Want a free consultation? I can book Dr. Mehmet for a 15-min video call this week ๐
9:41
โ Today's schedule
Hotel โ Clinic
Tue ยท 11:00 AM
A
Passenger
Ali
Trip 2/4
First name only ยท privacy protected
Sisli Premium Hotel
AktBot Dental Clinic
Trip accepted
En route to pickup
Passenger pickup
Dropoff
AktBot Clinic
Istanbul, Turkiye
REF
SUR-2026-0184
Pre-treatment
Patient Health Questionnaire
Patient
Ali Hassan Yousef
DOB
1988-04-12
Treatment
10ร Veneer ยท 2ร Implant
Date
30 May 2026
Are you currently taking any medications?YES
Diabetes (Type I or II)?NO
High blood pressure / hypertension?NO
Heart conditions or recent surgery?NO
Allergic reactions to anesthesia or antibiotics?N/A
Smoker or vape user?YES
Pregnant or breastfeeding?N/A
PDF Ready
Auto-saved
Verification link
AR ยท EN ยท RU ยท FR ยท TR ยท IT
AktBot Clinic
Istanbul, Turkiye
REF
CON-2026-0098
Informed
General Treatment Consent
Patient
Sarah Ahmad Khalil
Date
30 May 2026
Procedure
Hollywood Smile + 1 Implant
Practitioner
Dr. M. Al Mousa
Sarah Khalil
E-signed
GDPR compliant
PDF download
AR ยท EN ยท RU ยท FR ยท TR ยท IT
Signature feature
Treatment Plans patients actually understand
Visual, branded, multilingual, and shareable via a live link โ no more PDFs lost in WhatsApp threads.
Upper ยท Lower jaw
18
17
16
15
14
13
12
11
21
22
23
24
25
26
27
28
48
47
46
45
44
43
42
41
31
32
33
34
35
36
37
38
Veneer
Crown
Implant
Filling
Healthy
Visual dental chart
Color-coded per procedure type
Branded PDF export
Your logo, your colors, your details
Live shareable link
Patient opens in browser โ no download
6 patient languages
AR ยท EN ยท RU ยท FR ยท TR ยท IT
3D smile preview
See the result before treatment
One-click approval
Patient comments + approves online
Auto-saved to record
With delivery tracking
Verification code
Unique per file ยท GDPR-safe
Results vs PDF-only plans
+64%
Approval rate
โ71%
Plan-to-payment time
+43%
Patient satisfaction
ROI calculator
How much will AktBot save you?
Drag the sliders to match your practice. We'll calculate the monthly impact instantly.
Your practice
Adjust the inputs below to see your savings
Monthly impact
Software tools replaced
+$1,954
Payroll savings (automation)
+$3,700
Risk reduction value
+$1,200
Revenue boost (faster conversion)
+$4,800
AktBot subscription
โ$599
Net monthly value
$11,055
Yearly value: $132,660
ROI: 1,846%
Every device
Works on every device. Install anywhere.
The web platform is ready and works on every device. PWA install is live. Native iOS and Android apps are in beta โ full launch Q3 2026.
โ Available now
Web platform
Fully responsive on any device โ phones, tablets, and desktops. Ready and live today.
โ Available now
PWA install
Install as a PWA in one tap โ no app store required. Works offline.
๐ง Beta ยท Q3 2026
Native iOS & Android
In beta โ available on request. Full release Q3 2026 on App Store and Google Play.
Coming soon onApp Store
Coming soon onGoogle Play
Integrations
Connects with what you already use
Built-in APIs and webhooks. Pre-configured integrations for the tools healthcare teams rely on most.
Custom Webhooks
Connect anything ยท any API
WhatsApp Business
Official Cloud API
Meta Ads
Lead form sync
Stripe
Online payments
OpenAI
GPT-4o ยท embeddings
Google Calendar
2-way sync
Mailgun
Email delivery
Twilio
SMS ยท Voice
Telnyx
STIR/SHAKEN voice
Zapier
5,000+ apps
REST API
Build anything
Loved by teams
What practices say about AktBot
"
"We replaced five separate tools with AktBot and cut our monthly software spend by 68%. The WhatsApp inbox alone saves my team 3 hours a day."
"
"The driver app is a game-changer. Our patients arrive on time, drivers know exactly where to go, and we never share patient details we shouldn't. Privacy-first design done right."
"
"From 100 to 400 patients a month โ same team. AktBot's automations did the lifting. Our Google review velocity tripled in the first quarter."
See it in action
One platform. Six experiences.
Explore the real interfaces your team, patients, drivers and partners use every day.
โ Real platform โ navigate the sidebar to explore 18 modules live.
Ali Hassan 2
How much for Hollywood Smile?
Layla M.
Thank you! See you next week
Yusuf K.
Can I pay in installments?
Nour A.
Is the clinic open Saturday?
Ali Hassan ยท +971 50 โโโ 4892
Hi! I saw your ad on Instagram. How much for Hollywood Smile in Istanbul?
Hello Ali! ๐ Our Hollywood Smile package starts at $4,500 for 20 veneers, including hotel & transfers.
Here's the full treatment plan ๐
Perfect, how do I book?
Type a messageโฆ
โค
Every conversation, one inbox
Official WhatsApp Cloud API โ no third-party tools. Templates, media, and a shared team inbox that turns chats into booked patients.
- Official Meta Cloud API ยท verified business
- Approved templates ยท media ยท auto-replies
- Send treatment plans & invoices in chat
Your treatment
Welcome, Ali ๐
Plans
2
Paid
50%
Visits
3
My information
Next appointment
12 Jun ยท 10:00 ยท Dr. Mehmet
Balance remaining
$2,250
Treatment plans
๐ฆทAccepted
Hollywood Smile
20 veneers ยท 5yr warranty
Total$4,500
๐ฆทPending
Implants ร4
Titanium ยท 10yr warranty
Payments
Total paid
$2,250
Plan total
$4,500
Remaining
$2,250
๐ณ Pay remaining balance
๐ Home
๐Plans
๐ณPay
๐จ White-label ยท your brand
Patients see your clinic
A branded portal where patients track plans, appointments and payments โ secured by a WhatsApp login link.
- Treatment plans, appointments & payments
- Secure WhatsApp login โ no password
This portal carries your clinic's name, logo and colors โ not AktBot's. AktBot is the engine; your patients only see you.
Welcome back
Ahmad K.
Today
4
Left
2
Done
2
Today's schedule
โ๏ธDone
09:00
Airport โ Hotel
๐ฅIn progress
15:00
Clinic โ Hotel
โ๏ธUpcoming
18:30
Hotel โ Airport
๐ฅ Clinic โ Hotel
15:00 ยท Ali H.
๐ฅ ยทยทยทยทยท ๐จ
PatientAli Hassan
FromBM Clinic ลiลli
ToHilton Taksim
โ
Complete trip
๐Trips
๐บ๏ธDetail
Drivers always know what's next
A dedicated driver app for medical-tourism transfers โ airport, hotel and clinic โ with one-tap status updates. Unique to AktBot.
- Daily transfer schedule per driver
- One-tap status: start โ complete
- Separate driver login โ no admin access
Welcome, Omar
Your earnings
Total earnings
$3,150
Paid
$2,400
Approved
$450
Pending
$300
Referrals
14
Converted
9
My link & code
Your code
OMAR2026
clinic.com/r/OMAR2026Copy
Payouts ยท transparency
๐ฐPaid
+$450
Ahmad S. ยท Hollywood Smile
๐ฐApproved
+$320
Layla M. ยท Implants
๐ธApr 01
โ$1,200
Payout ยท PartnerStack
๐Earnings
๐Link
๐ธPayouts
๐จ White-label ยท your brand
Partners grow your practice
A transparent affiliate portal where partners track every referral and commission in real time โ building trust that drives more referrals.
- Live earnings: paid ยท approved ยท pending
- Unique link & code + full payout ledger
Partners sign up through your clinic's WhatsApp or form, and see your brand โ the relationship is between your clinic and the partner.
From first ad to lifetime patient
Every stage is automated and connected โ each step triggers the next across the whole platform.
1
๐ฃ
Meta Ad
Lead captured
2
๐
Lead
Scored & assigned
3
๐ฉบ
Assessment
Doctor review
4
๐
Plan
Priced & shared
5
๐ณ
Payment
Deposit paid
6
๐
Logistics
Hotel & transfer
7
๐ฆท
Treatment
Tracked per tooth
8
โ
After-care
Follow-up & review
Simple pricing
One platform. Predictable pricing.
No setup fees. No per-message charges. No surprises.
Monthly
Annual
Save ~10%
Starter
For small practices
Solo clinics getting started with automation
$
399
/month
Billed annually ยท or $449 monthly
Includes: 3 doctors ยท 3 managers ยท up to 20 staff
+$12/mo per extra doctor or manager ยท staff always free
+$12/mo per extra doctor or manager ยท staff always free
- WhatsApp Business inbox
- Patient management ยท unlimited records
- Calendar & scheduling
- Invoicing & payments
- Inventory management
- Paperless records
- Treatment plan generator
- Review & referral engine
- Basic analytics
- Email + chat support
- Medical tourism (Pro+)
- Driver app + dispatch (Pro+)
- Lead scoring AI (Pro+)
- White-label (Pro+)
Most popular
Professional
For growing practices
Full AktBot platform ยท medical tourism ready
$
599
/month
Billed annually ยท or $699 monthly
Includes: 6 doctors ยท 6 managers ยท up to 40 staff
+$12/mo per extra doctor or manager ยท staff always free
+$12/mo per extra doctor or manager ยท staff always free
- Everything in Starter, plus:
- Medical tourism workflows
- Driver app + dispatch
- All AI features ยท Lead scoring ยท chatbot
- Advanced analytics
- Multi-currency support
- White-label option
- Custom integrations & webhooks
- Priority support ยท 4-hour SLA
Pro
For established practices
High volume ยท larger teams ยท full white-label
$
999
/month
Billed annually ยท or $1,149 monthly
Includes: 10 doctors ยท 10 managers ยท up to 80 staff
+$12/mo per extra doctor or manager ยท staff always free
+$12/mo per extra doctor or manager ยท staff always free
- Everything in Professional, plus:
- Full white-label ยท your brand on patient & affiliate portals
- Affiliate / referral portal ยท commission tracking
- Higher API & automation limits
- Advanced reporting & data export
- Priority support ยท 2-hour SLA
Plan calculator
Build your team, see your price.
Doctors and managers are billed seats. Staff are always free up to your plan limit.
Your team
Staff are free up to your plan limit. Only extra doctors and managers cost $12/mo each.
Let's talk
See AktBot in action
Book a 30-minute personalized demo. We'll show you the exact workflows for your practice and answer every question.
Email
info@aktbot.com
WhatsApp
+90 537 338 6822
Office
Adnan Menderes Bulvarฤฑ
B5 blok no:5 D 34480
Baลakลehir/ฤฐstanbul, Turkiye
B5 blok no:5 D 34480
Baลakลehir/ฤฐstanbul, Turkiye
Coming ยท Q3 2026
AktBot Voice Hub
Cloud-based predictive dialer with STIR/SHAKEN compliance, built directly into AktBot. Replace your $3,000/mo call-center software with $733/mo โ and triple your team's productivity.
Up to 35%
Lower cost vs other voice providers
3ร
Calls per hour with Predictive Dialer
A-Level
STIR/SHAKEN certified for USA outbound
Built-in features
- โข Predictive dialer (3-5 parallel calls)
- โข Voice-to-WhatsApp instant handoff
- โข Caller ID rotation (anti-spam)
- โข Time-zone aware dialing
- โข DNC list sync (USA, UK, AU)
- โข AI call summaries (GPT-powered)
Compliance from day one
- โข TCPA (USA) โ auto consent tracking
- โข GDPR (EU) โ right to erasure built-in
- โข PECR / Ofcom (UK)
- โข Spam Act 2003 (Australia)
- โข Auto-introduction scripts
- โข Full audit trail ยท max 3% abandon rate
Calculate your Voice Hub savings
Other voice providers
$3,140/mo
AktBot Voice Hub estimated
$733/mo
Monthly savings
$2,407
Annual savings: $28,884
Live chat coming soon
Reach us at info@aktbot.com or WhatsApp +90 537 338 6822